How It Works for Players

A player can only claim mileage for away fixtures unless they also act as a volunteer, in which case the volunteer rules apply.

If just a player, the player can claim mileage for all away fixtures they drive to.

Example:
A player drives to 2 away games. The total mileage is 200 miles.

The club reimburses the player for their mileage at 45p per mile. (If the player is carrying a passenger (such as another player), they can claim an extra 5p per mile.)

Assume the player is travelling alone, they are reimbursed £90 for their 200-mile journey.

Once reimbursed, the player can choose to gift this amount back to the club.

The club then claims Gift Aid on the £90 reimbursement, generating an additional £22.50 in funding for the club.

If all players do this, the amount of Gift Aid the club claims would be significant.

NOTE - a parent or carer cannot make a claim if they drive a player.

How to Make a Backdated Mileage Claim

• Download the backdated Excel file listed below.
• List all the journeys you made to away fixtures for the club between 2021 and 2024.
• The backdated files list fixtures stored on the club website. If fixtures are missing, please add them.
• Once completed, use the upload link to upload the file for processing.

How to Make an Ongoing Mileage Claim

• Download the Ongoing Excel file listed below
• List all the journeys you made to away fixtures each month.
• Once completed, use the upload link to upload the file for processing.

Reimbursement and Gift Aid Donation

We will process your mileage claim and reimburse you via a payment to your chosen bank account.

You then have the option to donate the reimbursement back to the club as a donation.
A club official will be in touch when your claim has been processed.

Gift Aid Declaration

Before the club can process Gift Aid, you must complete the Gift Aid Declaration.

You can download the form at the bottom of this page. Complete it and upload it using the link below.

Questions & Support

If you have any questions, please contact:

Pitchero Support Team
support@pitchero.com

Upload Completed Templates

CLICK HERE to upload your completed mileage claim form.